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Saturday, June 11, 2011

Bills of Lading / Proof of Delivery

To expedite receiving process, it is essential that the supplier’s Bill of Lading and Carrier’s P.O.D.
be complete, accurate, and legible. Use the standard 8.5” x 11” Bill of Lading which provides extra space
to accommodate both shipping and receiving information.does accept the standard VICS (Voluntary Interindustry Commerce Solutions) Bill of
Lading. Please go to for example and additional information.
Non-compliance with any of the following information requirements will result in chargebacks.
1) Complete Shipper Name, Address, Zip Code, and Bill of Lading Number – an incorrect name or
location could lead to additional freight charges and problems when tracking inbound shipments.
2) Complete Consignee Name, Address, and Zip Code
3) Carton Count
• Do not include the Packing List in Bill of Lading quantity.
• Supplier is responsible for accurate unit, carton and pallet counts on all shipments.
→ As an example: When a shipment consists of 20 loose cartons (even if they are on a pallet)
indicate 20 cartons.
• When cartons are shrink-wrapped on pallets making them a single unit and an accurate carton count
cannot be determined, carrier will indicate “ X pallets, said to contain X cartons/units”. Proper
carton/unit counts will minimize discrepancies between invoiced and received quantities.
• Supplier shall keep records of the number of cartons loaded onto each pallet, together with the
name(s) of the person(s) who performed the loading and shrink-wrapping.
• Supplier is responsible for and will indemnify for any shortage of shrink-wrapped or palletized
freight if the above records are not maintained and a shortage is found at destination.
4) Description of Product - All merchandise must be described in accordance with the National Motor
Freight Classification. Collect shipments must be described as full valuation and any exceptions, such
as released value, should be noted on the Bill of Lading (not just the Packing Slip or the Manifest).
5) Listing of Each Purchase Order Separately – List all purchase orders separately, plus the total
carton/pallet count in the body of the Bill of Lading and Carrier’s P.O.D. Omission of purchase
orders and/or carton/pallet counts on either will result in chargebacks or refusals of the shipments.
6) Weight of Shipment - Accurate carton and total weights must be noted on each Bill of Lading.
7) Freight Terms - Identify actual freight terms – Prepaid or Collect as stated on the purchase order.
8) Carrier Routing - Specify actual carrier being used.
9) Seal Number – All truckload shipments must be sealed and the seal number noted on the Bill of

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